Corporate Legal Secretary
London £30,000 – £35,000
Corporate Legal Secretary, Mayfair, London A leading multi service law firm in Mayfair is looking to recruit an experienced Legal Secretary on a permanent full time basis to support the Corporate Partner and a small team of solicitors. Key Accountabilities: To produce documents (including lengthy documents such as share purchase agreements) and letters as directed by fee earners by means of computerised word processing and document management systems. To maintain electronic files and filing systems in an organised and efficient manner as required. To attend clients by telephone and in person in a professional, personable and engaging manner. Redaction of documents Compiling and maintaining electronic data rooms Creating bibles of transaction documents Maintaining, updating and reviewing statutory books Companies House filings Scanning documents in an organised and efficient manner Company incorporations To assist fee earners with day to day administrative matters as required including:- Opening new files Closing files and archiving File organisation and filing in accordance with departmental procedures Assisting with billing procedures, cheque requests and other account enquiries Making appointments, arranging meetings and maintaining an up to date computerised diary Making travel arrangements Maintaining an up-to-date compliance record for the fee earners To attend appropriate training courses to improve all elements of job requirements To assist where necessary with the general running of the office, including assisting the ’front of house’ team with the hosting of client meetings and events (may involve occasional evening events) as required Any other reasonable task which may be required from time to time to assist with the smooth running of the team and/or the effectiveness of the fee earners PERSON SPECIFICATION Knowledge and Experience:- Extensive knowledge of legal secretarial duties and skills Extensive corporate knowledge including knowledge of Companies House, experience with online data rooms, bibles and corporate transactions not preferable but not essential Advanced working knowledge of MS Office applications including specifically Outlook, Word, Excel and Powerpoint Accurate and efficient PC Skills Accurate and speedy copy and/or audio typing skills Experience of document Management System desirable Experience of statutory books and company compliance desirable Some understanding of ’City’ corporate culture (i.e. processes, customs and jargon) preferable but not essential The successful candidate will be a highly experienced legal secretary as the firm needs someone who can hit the ground running. You will be extremely proficient in all MS packages and previous experience of supporting a Partner would be highly advantageous as would experience working as a secretary in corporate law. The firm is a Legal 500 practice offering a range of legal services to business and individuals and has a solid reputation within its field. The firm offers a competitive salary and benefits package, and a friendly and supportive working environment. Please apply for immediate consideration. Please contact Lilly Tomlinson, Legal Recruitment Consultant, to discuss the role in more detail or apply through the vacancy for immediate consideration.Please contact Lilly Tomlinson, Legal Recruitment Consultant, to discuss the role in more detail or apply through the vacancy for immediate consideration.Douglas Scott are a legal recruitment expert and the UK’s leading law firms trust us with their legal vacancies. We are a regulated recruitment consultancy and will discuss this role and seek your approval before submitting an application directly to the decision maker.